Senior Promotion

The promotion process from Assistant Professor to Associate Professor or full Professor is an internal and external process.

The process towards a successful promotion is gradational involving our Department, internal and external referees, the Faculty of Medicine, the Dean and the Provost.

Academic promotion in the Faculty of Medicine recognizes the notable achievements of faculty members in their discipline and contributions to the University of Toronto. Promotion is not granted as a reward for long-term service, but rather to recognize those who have excelled in specific aspects of the academic mission. The successful candidate for promotion will be expected to have established a wide reputation in his or her field of interest, to be deeply engaged in scholarly work, and to show him or herself to be an effective teacher.

According to the University of Toronto Policy and Procedures Governing Promotions, promotion is based on accomplishments in scholarship:

  1. Research
  2. Creative Professional Activity (CPA)
  3. Teaching
  4. Administrative Service to the University

 This website will provide:

  1. A series of three videos on questions and advice in applying for a senior promotion
  2. Important Senior Promotion Documents
  3. The Departmental Promotions Committee (DPC)
  4. Where to start in applying for a senior promotion
  5. Senior Promotion Process and Workshops
  6. Contact Information

in addition, the DFCM invites you to attend:

  1. Senior Promotion Information Session
  2. Senior Promotion Workshop Series

Senior Promotion: Assistant to Associate Professor or full Professor VIDEOS

We are pleased to provide three videos of DFCM faculty addressing quesions and providing advice on the process of becoming an Associate Professor or full Professor.

  1. Senior Promotion - What has a senior promotion meant to you?
  2. Senior Promotion - Do you have any advice for others in preparing for a senior promotion?
  3. Senior Promotion -  Who has assisted you in the senior promotion process?

Important Senior Promotion Documents

The Department Promotions Committee (DPC)

The DPC has the very important job of reviewing the senior promotion pre-applications and dossiers for faculty recommended to the rank of Associate of full Professor
Membership is comprised of senior faculty (Associate and full Professor)

Where to Start in applying for a Senior Promotion

January - March 31 2017

  • Meet with your respective Chief or aproved DfCM Program Director to discuss your promotion.  Determine that you meet the criteria for a senior promotion.
  • Meet with the DFCM Chair (January - March).  A set number of documents are required for this meetin - please see the above "timeline"

Senior Promotion Process and Workshops:

January

  • Senior Promotion Information Session
  • Whether you plan to apply this year, next year or in a few years, this session will help you prepare
  • A general overview of the criteria, steps and timeline will be presented

February

  • Senior Promotion Workshop #1
  • Candidates are strongly encouraged to attend
  • This workshop provides an in depth review of the senior promotion process and application dossier

March

  • Senior Promotion Workshop #2
  • This workshop provides a more detailed look at identifying areas of excellence/competence in each of the four categories

April

  • Senior Promotion Pre-Application - DUE DATE: Monday April 3, 2017
  • Faculty are required to submit a Senior Promotion Pre-Application package to the DFCM Department Promotions Committee in order to obtain feedback regarding readiness for promotion

May

  • Following review of the pre-application by the Committee, a formal letter is sent to the candidate providing their recommendation
  • Candidates are invited to meet with the DFCM Academic Promotions Coordinator
  • Senior Promotion Workshop #3 (this workshop is primarily for candidates that have been supported to go forward in the senior promtion process)

September - December

  • Candidates submit their senior promotion application dossier 
  • The DFCM conducts their internal/external/student review process

January - April

  • The Faculty of Medicine Decanal Promotions Committee deliberates recomendations and advices the Dean and Provost

May - June

  • The Chair notifies candidates of outcome
  • Candidates receive official confirmation of promotion

July 1

  • Promotion takes effect

Contact information:

For additional information on the senior promotion process in the DFCM, please contact:

Marie Leverman | Academic Promotions Coordinator
Department of Family and Community Medicine
Faculty of Medicine | University of Toronto
500 University Avenue, 5th Floor | Toronto ON | M5G 1V7
Tel: 416-978-8140 | Fax: 416-978-3912 |
E-mail: marie.leverman@utoronto.ca |

Senior Promotion Information Session

The DFCM will be hosting an Information Session for faculty who are interested in applying for a senior promotion (Assistant Professor to Associate Professor, Associate Professor to full Professor). Whether you plan to apply this year, next year or in a few years, this session will help you prepare.  

Date:

Who should attend:

  • Whether you plan to apply this year, next year or in a few years, this session will help you prepare  
  • All faculty members are welcome to attend

 Reasons to attend the Senior Promotion Information Session:

  • Understand the process and the practical steps to apply for a senior promotion.
  • Understand the criteria for senior promotion
  • Get a head start on your senior promotion application
  • Meet with successful candidates

Information session will include:

  • Faculty who have recently received a senior promotion will share advice and information
  • Videos of DFCM faculty addressing questions and providing advice on the process of a senior promotion
  • A general overview of the criteria, steps, process and timeline
  • The Manual for Academic Promotions, Faculty of Medicine

Interested in attending our senior promotion workshop series?

  • The DFCM will be hosting three workshops (February - May)
  • Please scroll down for additional information

Contact information:

For additional information on the senior promotion information session, please contact:

Marie Leverman | Academic Promotions Coordinator
Department of Family and Community Medicine
Faculty of Medicine | University of Toronto
500 University Avenue, 5th Floor | Toronto ON | M5G 1V7
Tel: 416-978-8140 | Fax: 416-978-3912 |
E-mail: marie.leverman@utoronto.ca |

Senior Promotion Workshop Series

The DFCM will be hosting a Senior Promotion Workshop Series for faculty who are interested in applying for a senior promotion (Assistant Professor to Associate Professor, Associate Professor to full Professor). The workshops are facilitated for faculty that are considering to go forward for a senior promotion.

We are pleased to announce our senior promotion workshop dates.

Please see below for details.

REGISTRATION is now open: https://qtrial2015q4az1.az1.qualtrics.com/jfe/form/SV_e3wfc0eV4QzfIxv

Who should attend:

  • If you are planning to apply for a senior promotion this year, the workshop series will be valuable and important to attend  
  • Faculty at the rank of Assistant Professor and Associate Professor are invited to attend

Reasons to attend the Senior Promotion Workshop Series:

  • Understand the criteria, process, timeline and the practical steps to apply for a senior promotion
  • Understand the components of a senior promotion application dossier
  • Faculty who have recently received a senior promotion will share advice and information

Session Leaders Include:

  • The Program Director, Professional Development Program
  • Professor and Interim Chair, Dr David White
  • Successful candidates in the senior promotion process as a guest speaker

Senior Promotion Workshop Series

WORKSHOP #1

  • Wednesday February 8, 2017
  • 3:00 - 5:00 pm
  • DFCM - Room 303
  • This workshop is for faculty at the rank of Assistant Professor or Associate Professor
  • This workshop provides an in-depth review of the criteria, steps, process and timeline as well as parts of the senior promotion application dossier
  • The workshop will include an interactive lecture, small group discussions and videos
  • Receive a senior promotion binder to immediately start preparing your application
  • Time will be dedicated for individual assessments to identify what you can count towards a promotion
  • Faculty who have recently received a senior promotion will be invited to share advice and information

WORKSHOP #2:

  • Tuesday, March 7, 2017
  • 3:00 - 5:00 pm
  • DFCM - Room 365
  • This workshop is for faculty at the rank of Assistant Professor or Associate Professor (and have ideally attended Workshop #1)
  • This workshop provides a more detailed look at identifying excellence or competence in each of four areas (research, CPA, teaching and education, administrative service) as well as identifying your five scholarly pieces of work
  • The workshop will include an interactive lecture, small group discussions and videos
  • Time will be dedicated to the Senior Promotion Pre-Application process

WORKSHOP #3: 

  • Tuesday, May 30, 2017
  • 3:00 - 5:00 pm
  • DFCM - Room 365
  • This workshop is primarily for candidates that have been “supported” by the DFCM Senior Promotion’s Committee to go forward in 2016-2017
  • Registration is not open for this workshop
  • Key parts of the senior promotion dossier are covered, i.e., the Reflective Statement, Letter to the Chair

Contact information:

For additional information on the workshop series, please contact:

Marie Leverman | Academic Promotions Coordinator
Department of Family and Community Medicine
Faculty of Medicine | University of Toronto
500 University Avenue, 5th Floor | Toronto ON | M5G 1V7
Tel: 416-978-8140 | Fax: 416-978-3912 |
E-mail: marie.leverman@utoronto.ca |

 

 

Steps in the Senior Promotion Process

APPROVAL PROCESS

  1. Meet with your respective Chief or aproved DfCM Program Director to discuss your promotion. Determine that you meet the criteria for a senior promotion.
  2. Meet with the DFCM Chair (January - May: a set number of documents are required for this meeting)
  3. Attend the DFCM Information Session (January)
    • Whether you plan to apply this year, next year or in a few years, this session will help you prepare
    • Understand the process, criteria  and the practical steps to apply for a senior promotion
    • Additional information is below
  4. Attend the DfCM Senior Promotion Workshop Series (February - May)
  5. A series of three workshops are provided that cover the application dossier
    • Candidates are strongly encouraged to attend
    • Additional information is below
  6. Prepare and submit and Senior Promotion Pre-Application (April)
    • Faculty are required to submit a Senior Promotion Pre-Application package to the DFCM Senior Promotions Committee in order to obtain feedback regarding readiness for promotion. 
    • Following review and support to go forward, each candidate will receive a senior promotion binder, with designated tabs, to prepare their dossier.
    • If supported to go forward in the senior promotion process, attend the final workshop (May)
  7. Submit a completed senior promotion dossier to the DFCM Academic Promotions Coordinator (September)
  8. The DFCM completes the internal, external and student review process (September - December)
  9. The Decanal Promotions Committee complete their review process (January - March)
  10. The Provostial review typcally occurs in April
  11. Successful candidates are invited to an annual DFCM recognition event

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