Pre-application
SUMMARY
Applicant meets with Site Chief and Lead
Work with administrator and FD Lead on application
All application templates found on our website
The Department of Family and Community Medicine is an academic department composed of health care professionals dedicated to leadership in teaching, research, service and the advancement of the discipline of Family Medicine, locally, nationally and internationally. We teach, create and disseminate knowledge in primary care, advancing the discipline of family medicine and improving health for diverse and underserved communities locally and globally. The Department of Family and Community Medicine, in the Temerty Faculty of Medicine, is North America’s largest Department of Family Medicine with over 1500 faculty.
The application and approval pathways for appointments and the documents a candidate must submit vary greatly depending on the policy under which the appointment falls, as well as the category and rank of the appointment. Please review the categories below to identify the appropriate steps.
If you are a physician seeking a faculty appointment, please speak to your Family Physician-in-Chief or DFCM Program Director/Division Head to review the application process. Please note that College of Family Physicians of Canada (CFPC) membership is a departmental requirement for Clinical Appointments in the DFCM.
All Chiefs/Program Directors/Division Heads should meet with the applicants or speak to knowing them in the submitted letter of support. If the Chief/Program Director/Division Head does not know the individual and cannot meet with them, we ask for the site FD Lead to meet with them instead – which should be reflected in the Chief/Program Director/Division Head's letter and/or in an additional letter of support from the FD Lead. In the event that neither the Chiefs/Program Director/Division Head or FD Lead can meet with an applicant, we ask that a letter of reference be submitted along with the application from an individual who holds a faculty appointment at an institution who can accurately speak to the applicant's character and work ethic.
All clinical (MD) academic appointments are governed by the Policy for Clinical Faculty and the Procedures Manual for the Policy for Clinical Faculty, available at the Temerty Faculty of Medicine Clinical Affairs website.
Applicant meets with Site Chief and Lead
Work with administrator and FD Lead on application
All application templates found on our website
Listed below are the various application packages and their required documents for submitting to the Department Appointments Committee. Applications are submitted via an online application form using the Temerty Faculty of Medicine step-by-step guide to applying for an academic appointment. Please ensure all supporting and required documents are attached to the application form at the time of submission.
Engaged in academic activities for less than 20% of his/her professional working time.
For an adjunct appointment application please complete the online application form and attach all the completed documents listed below at the time of submission. You will be prompted to attached documents when completing the application form.
Please ensure to use our checklist and naming conventions when attaching the following required documents to the online application form:
*TAHSN Hospitals: Under the University of Toronto/TAHSN hospital affiliation agreements, clinical adjunct appointments should not be given to hospital active staff (or equivalent) at a TAHSN site.
Engaged in academic activities for 20-79% of his/her professional working time.
For a part time appointment application please complete the online application form and attach all the completed documents listed below at the time of submission. You will be prompted to attached documents when completing the application form.
Please ensure to use our checklist and naming conventions when attaching the following required documents to the online application form:
*TAHSN Hospitals: Under the University of Toronto/TAHSN hospital affiliation agreements, university clinical part time appointments for hospital active staff (or equivalent) can only be approved with an accompanying Letter of Exemption specifically outlining the reason for a part time appointment. The Letter of Exemption must be signed on letterhead and be provided with the application package.
Engaged in academic activities for at least 80% of his/her professional working time and must participate in a practice plan or equivalent arrangement.
For a full time appointment application please complete the online application form and attach all the completed documents listed below at the time of submission. You will be prompted to attached documents when completing the application form.
Please ensure to use our checklist and naming conventions when attaching the following required documents to the online application form:
While most new DFCM faculty members are appointed to the DFCM at the rank of Lecturer, some may qualify for the rank of Assistant Professor (or even Associate or Full Professor) based on their academic contributions. Applicants interested in this option should discuss with their Family Physician-in-Chief or DFCM Program Director/Division Head.
An initial appointment at the rank of Assistant Professor requires the successful completion of a Master's Degree, PhD, or an advanced training experience deemed to be equivalent to a Master's level program. In some cases, 1-2 years of fellowship training, including secondary level resident training, will be considered the equivalent to an advanced degree. Normally, the degree program must have been completed as documented by a successful defense of a thesis and awarding of the degree before submission of the appointment request.
The candidate must demonstrate the impact of scholarship at a local or regional level. It is expected that the candidate will have at least 1-2 recently published first author peer-reviewed publications in well-regarded journals in their field OR documentation demonstrating educational accomplishments in one or more of the following:
Applications from candidates who hold an appointment at the rank of Assistant Professor or above at another university will be reviewed by the Faculty Appointments Advisory Committee (FAAC) to ensure that they meet the Temerty Faculty of Medicine standards for the requested rank. Rank will not transfer automatically as each institution has its own criteria.
Please refer to and complete an application package for a new adjunct, part time, or full time appointment listed above, with the following amendments:
If you have questions about initial appointment ranks, please contact dfcm.facultyappt@utoronto.ca for more details.
To apply for a DFCM faculty appointment under the Division of Emergency Medicine, the applicant is likely CCFP (EM) trained and teaching Family Medicine residents in their Emergency Rotation.
Please refer to and complete the application package for an adjunct, part time, or full time appointment listed above, with the following amendments:
To apply for a DFCM faculty appointment under the Division of Palliative Care, the applicant must be a Family Medicine physician practicing in Palliative Care and likely teaching Family Medicine residents in their Palliative Care Rotation. To apply under the DFCM Division of Palliative Care, please contact dfcm.divisionpalliative@utoronto.ca
Please refer to and complete the application package for an adjunct, part time, or full time appointment listed above, with the following amendments:
If you are interested in applying for a Department of Family and Community Medicine academic appointment under the FMLE program, please contact the FMLE Coordinator at fmle.recruit@utoronto.ca.
The applicant must:
If you are interested in applying for a Department of Family and Community Medicine academic appointment under the TTR or Undergraduate Electives program, please contact familymed.undergrad@utoronto.ca.
The applicant must:
To apply under the Teaching Practices, Integrated Communities, or Northern Initiative program please contact DFCM.TeachingPractice@utoronto.ca.
Required Documents:
For existing Clinical (MD) faculty who wish to change their clinical category due to an increase/decrease in time commitment or site change, a category change application is required.
For existing faculty who wish to change their category from Clinical Adjunct/Part Time to Clinical Full Time, a complete Full Time application is required. Please see the requirements for a Clinical (MD) Full Time application above.
For existing faculty who wish to change their category to Part Time or Adjunct, a truncated (shortened) application is acceptable. The required documents are outlined below.
Please ensure to use our checklist and naming conventions when attaching the following required documents to the online application form:
*TAHSN Hospitals: Under the University of Toronto/TAHSN hospital affiliation agreements, university clinical part time appointments for hospital active staff (or equivalent) can only be approved with an accompanying Letter of Exemption specifically outlining the reason for a part time appointment. The Letter of Exemption must be signed on letterhead and be provided with the application package.
*Not to be confused with Clinical Adjunct (MD) appointment type for physicians (section above).
This category is for non-MD individuals who possess specialized expertise or learning that is of value to our department. The individual must hold employment with another institution with a job description that is primarily non-academic in nature. For example, a candidate might be an employee in industry or government or a professional who has specialized qualifications for teaching purposes.
These are limited term appointments (1-3 years) and renewable upon successful re-appointment.
For a University Adjunct Lecturer appointment, please complete the online application form and attach all the completed documents listed below at the time of submission. You will be prompted to attached documents when completing the application form.
Status-only appointments are non-salaried and normally receive no remuneration from the University of Toronto. Such appointments are normally made to allow an individual faculty member to participate more fully in an academic unit's teaching or research program.
Individuals being considered for status-only positions should hold full time employment arrangements with another institution with a job description that is primarily academic (research and teaching) in nature. Most often, status only appointments are granted to employees of affiliated hospitals and research institutions. Clinical faculty represent a special class of status-only faculty as their appointments are governed by the Policy on Clinical Faculty. University of Toronto employed faculty members appointed to other University of Toronto academic units on a non-salaried basis are non-budgetary cross-appointments, and not status-only.
For a status only appointment application please complete the online application form and attach all the completed documents listed below at the time of submission. You will be prompted to attached documents when completing the application form.
If you are a Health Professional Educator (HPE), please visit our HPE webpage for more information about the DFCM HPE community of practice and our useful HPE guidelines document.
Individuals applying for an appointment in the DFCM who already hold an existing University appointment may only apply for a secondary ("concurrent") status only appointment if they similarly hold a status only appointment in their primary department. Individuals who hold an Adjunct Lecturer (non MD) appointment in their primary department are eligible for an Adjunct Lecturer (non MD) appointment in the DFCM (see section below titled "University Adjunct Lecturer (Non MD) Appointment Application").
Please ensure to use our checklist and naming conventions when attaching the following required documents to the online application form:
*If the candidate has a PhD Scientist designation this letter must come from the VP of Research at the hospital or institution where the scientist is employed. The letter must state that the hospital or institution will provide salary and lab facilities for the duration of the academic appointment.
A cross-appointment may be given to an individual who already holds an existing appointment at the University of Toronto.
The type of cross-appointment in the DFCM is determined by the nature of the primary appointment they already hold. Please reference the chart below:
Primary Appointment Type | Eligible Cross Appt in the DFCM |
Clinical MD Appointment (i.e. Clinical Full Time, Part Time, or Adjunct) | Clinical Cross Appt |
Tenure/Tenure Stream, CLTA, Teaching Stream | Non-Budgetary Cross Appt |
Status Only (non-clinical) | Status Only (non-clinical) |
Adjunct (non-clinical) | Adjunct (non-clinical) |
Clinical Cross-Appointments may be given to a practicing MD who already holds a primary 'clinical' appointment in another clinical department in the Faculty of Medicine. It is given to allow appointees to participate in the teaching activities of the DFCM.
For a clinical cross-appointment, please complete the online application form and attach all completed documents listed below at the time of submission. You will be prompted to attached documents when completing the application form.
Letter from Primary Department Chair/Director supporting the Cross Appointment
Academic Position Description (*Updated September 2022*)
Non-budgetary cross appointments are given to an existing faculty member who is on paid salary in an academic unit at the University of Toronto and who is subsequently appointed to another academic unit on a non-salaried basis. These are fixed-term appointments, usually 1 to 3 years.
For a non-budgetary cross appointment, please complete the online application form and attach all completed documents listed below at the time of submission. You will be prompted to attached documents when completing the application form.
DFCM Chief/Division Director Letter of Support Template - Non-Budgetary Cross Appt
Letter from Primary Department Chair/Director supporting the Cross Appointment
Individuals with existing Status-Only appointments or Adjunct (non clinical) appointments at the University of Toronto may seek a concurrent (secondary) appointment in the DFCM. These are fixed term, the length of which should be tied to the term of the appointment in the faculty member's primary department.
For details and requirements, please see the drop down section above titled "Status-Only (Non-MD) Appointment Application", or "University Adjunct Lecturer (Non-MD) Appointment Application".
This category of appointment is used for faculty members visiting from other institutions for less than a year that require access to university services during their visit and/or require a formal relationship with the university for visa purposes. This category of appointment does not normally enable participation in clinical activities. These appointments are usually for one year or less.
In cases of candidates visiting from outside Canada, an application must be made well in advance of the expected start date of the professorship (at least a few months) to prepare the necessary immigration documents. The application should be arranged prior to the candidate arriving in Canada.
Please note that while we can support a visiting professorship application, Our department cannot advise on immigration policy or procedure.
To find out more about a visiting professorship, please contact the DFCM Academic Appointments Administrator at dfcm.facultyappt@utoronto.ca.
A Faculty Transfer Form and appropriate Academic Position Description must be initiated and submitted by the site/program via email to dfcm.facultyappt@utoronto.ca. Please meet with your new faculty member to review and initiate the appointment transfer from another site. A faculty transfer may only be completed if the rank and FTE remain exactly the same; if not, a new appointment application will need to be completed by your site.
Faculty in the DFCM only require appointment through one main Site/Program/Division under a single DFCM Chief.
However, there may be some applicants who would like to join a Secondary Division or Program given their academic involvement. For example, an individual who is appointed at their home site Baycrest may want an official secondary Palliative Care Division affiliation. In these instances, this must be supported by both Chiefs, with a letter confirming that all parties are aware of the Secondary Division/Program and that there will be open communication between the two as it pertains to the faculty member's appointment.
For existing DFCM faculty who already hold an appointment and would like to join a secondary Division/Program, please submit the following two documents to dfcm.facultyappt@utoronto.ca:
Please refer to and complete the application package for a Clinical Adjunct, Clinical Part Time, Clinical Full Time, Status Only (Non-MD), or Adjunct (non-MD) appointment listed above, with the following inclusions:
Are you interested in a junior or senior promotion? Please visit the links below for more information. If you have any questions, please contact dfcm.promotion@utoronto.ca.
All new faculty and junior promotion applications are reviewed by the DFCM Department Appointments Committee (DAC) which meets on a monthly basis from September - June. Once supported, Clinical Full Time promotions, status only appointments, and initial Clinical Full Time appointments at the rank of Assistant Professor or higher are also reviewed by the Faculty Appointments Advisory Committee (FAAC) before they can be approved by the Dean.
DEADLINE TO SUBMIT APPLICATIONS FOR DAC | 2022-2023 DAC MEETING DATES |
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August 30, 2022 |
September 13, 2022 |
September 20, 2022 |
October 4, 2022 |
October 18, 2022 |
November 1, 2022 |
November 22, 2022 |
December 6, 2022 |
December 15, 2022 |
January 10, 2023 |
January 24, 2023 |
February 7, 2023 |
February 21, 2023 |
March 7, 2023 |
March 21, 2023 |
April 4, 2023 |
April 18, 2023 |
May 2, 2023 |
May 23, 2023 |
June 6, 2023 |
INTERNAL DEADLINE FOR FAAC SUBMISSIONS | 2022-2023 FAAC MEETING DATES |
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June 30, 2022 |
June 21, 2022 |
August 4, 2022 |
August 25, 2022 |
September 1, 2022 |
September 22, 2022 |
October 6, 2022 |
October 27, 2022 |
November 3, 2022 |
November 24, 2022 |
November 24, 2022 |
December 8, 2022 |
January 5, 2023 |
January 26, 2023 |
February 2, 2023 |
February 23, 2023 |
March 2, 2023 |
March 23, 2023 |
April 6, 2023 |
April 27, 2023 |
May 4, 2023 |
May 25, 2023 |
June 1, 2023 |
June 22, 2023 |