Application Process and Packages

Engaged in academic activities for 20-79% of his/her professional working time.

For a part time appointment application please complete the online application form and attach all the completed documents listed below at the time of submission.  You will be prompted to attached documents when completing the application form.

Required Documents:

Please ensure to use our checklist and naming conventions when attaching the following required documents to the online application form:

• Online application form
• Letter of Support from Family Physician-in-Chief (*updated version July 2020*)
• CV
• Certificate of Professional Conduct  
• Position Description
• Position Description *(template specifically to be used for TAHSN sites only)*
• For rank of Assistant Professor or higher only: reference letters required (2-3 internal, 2-3 external. The Chief's letter may count as an internal letter). Kindly reference our Forms Templates and References page.
• Professional Development Plan
• Profile Form

*TAHSN Hospitals: Under the University of Toronto/TAHSN hospital affiliation agreements, university clinical part time appointments for hospital active staff (or equivalent) can only be approved with an accompanying Letter of Exemption specifically outlining the reason for a part time appointment.  The Letter of Exemption must be signed on letterhead and be provided with the application package.

While most new DFCM faculty members are first appointed to the DFCM at the rank of Lecturer, some may qualify for the rank of Assistant Professor (or even Associate or Full Professor) based on their academic contributions. Applicants interested in this option should discuss with their Family Physician-in-Chief or DFCM Program Director/Division Chief.

Advanced Degree

An initial appointment at the rank of Assistant Professor requires the successful completion of a Master's Degree, PhD, or an advanced training experience deemed to be equivalent to a Master's level program. In some cases, 1-2 years of fellowship training, including secondary level resident training, will be considered the equivalent to an advanced degree. Normally, the degree program must have been completed as documented by a successful defense of a thesis and awarding of the degree before submission of the request for appointment.

Academic Impact

The candidate must demonstrate the impact of scholarship at a local or regional level. It is expected that the candidate will have at least 1-2 published first authored peer-reviewed publications in well regarded journals in their field or documentation demonstrating educational accomplishments in one or more of the following:

1. sustained teaching excellence (i.e. a summary of a strong teaching dossier that includes evaluations, numbers and types of trainees and evidence that the candidate has taught in a variety of teaching environments, and teaching awards)
2. Design and development of curricula, educational offerings and/or educational materials
3. Creative Professional Activity (CPA) in teaching/education (such as the setting of practice standards)

Initial Appointment or Lateral Transfer at the rank of Associate or Full Professor

Applications from candidates who hold an appointment at the rank of Assistant Professor or above at another university will be reviewed by the Faculty Appointments Advisory Committee (FAAC) to ensure that the meet the Faculty of Medicine standards for the requested rank.

Required Documents

Please refer to and complete the application package for an adjunct, part time, or full time appointment listed above, with the following amendments:

1. The letter of support written by the Family Physician-in-Chief or DFCM Program Director must be more robust than a letter for the rank of Lecturer. It should state strong support for the rank of Assistant Professor and discuss the applicant’s qualifications.
2. Letters of reference are required for all applications at an advanced rank. This should include 2-3 internal and 2-3 exernal letters.
   • Reference Letter template
   • Template to solicit/request a reference letter
   • Please note: the Chief's letter may count as an internal letter. In some cases, where only internal letters may be available, then 3-4 internal letters will be required.

If you have questions about initial appointment ranks, please contact dfcm.facultyappt@utoronto.ca for more details.

To apply for a DFCM faculty appointment under the Division of Palliative Care, the applicant must be a Family Medicine physician practicing in Palliative Care and likely teaching Family Medicine residents in their Palliative Care Rotation.  To apply under the DFCM Division of Palliative Care please contact Theresa Vo.

ADJUNCT, PART TIME, OR FULL TIME PALLIATIVE CARE APPLICATIONS:

Please refer to and complete the application package for an adjunct, part time, or full time appointment listed above, with the following amendments:

• Letter of Support from the Family Physician-in-Chief must instead be written by the Director of the Division of Palliative Care, Dr. Kirsten Wentlandt. 
• To submit an application under the Division of Palliative Care, kindly contact Theresa Vo.

If you are interested in applying for a Department of Family and Community Medicine academic appointment under the TTR or Undergraduate Electives program, your contact is Alicia Tulloch, the Undergraduate Program Assistant.

 Who can apply?   

 The applicant must:

• Be in good standing with the CPSO  
• Have your CCFP Certification or be a member of the CFPC

For existing Clinical (MD) faculty who wish to change their clinical category due to an increase/decrease in time commitment or site change, a category change application is required.

Category Change to Full Time

For existing faculty who wish to change their category from Clinical Adjunct/Part Time to Clinical Full Time, a complete Full Time application is required. Please see the requirements for a Clinical (MD) Full Time application above.

Category Change to Adjunct or Part Time

For existing faculty who wish to change their category to Part Time or Adjunct, a truncated (shortened) application is acceptable. The required documents are outlined below.

Required Documents for Truncated Application to Adjunct/Part Time:

Please ensure to use our checklist and naming conventions when attaching the following required documents to the online application form:

• Online application form
• Letter of Support from Family Physician-in-Chief (explaining change in category)
• CV
• Position Description
• Position Description *(template specifically to be used for TAHSN sites only)*
• For rank of Assistant Professor or higher only: reference letters required (2-3 internal, 2-3 external. The Chief's letter may count as an internal letter). Kindly reference our Forms Templates and References page.

*TAHSN Hospitals: Under the University of Toronto/TAHSN hospital affiliation agreements, university clinical part time appointments for hospital active staff (or equivalent) can only be approved with an accompanying Letter of Exemption specifically outlining the reason for a part time appointment.  The Letter of Exemption must be signed on letterhead and be provided with the application package.

What is a University Adjunct Lecturer (Non-MD) Faculty Appointment?

*Not to be confused with Clinical Adjunct (MD) appointment type for physicians (section above).

This category is for non-MD individuals who possess specialized expertise or learning that is of value to our department. The individual must hold employment with another institution with a job description that is primarily non-academic in nature. For example, a candidate might be an employee in industry or government or a professional who has specialized qualifications for teaching purposes.

These are limited term appointments (1-3 years) and renewable upon successful re-appointment.

For a University Adjunct Lecturer appointment, please complete the online application form and attach all the completed documents listed below at the time of submission.  You will be prompted to attached documents when completing the application form.

Required Documents:

• Online application form
• A letter of support from Approved DFCM Site Chief or Program Director, indicating length of term of 1-3 years (for a re-appointment, please use this template)
• CV
• Profile Form

This category of appointment is used for faculty members visiting from other institutions for less than a year that require access to university services during their visit and/or require a formal relationship with the university for visa purposes. This category of appointment does not normally enable participation in clinical activities. These appointments are usually for one year or less.

In cases of candidates visiting from outside Canada, an application must be made well in advance of the expected start date of the professorship (at least a few months) to prepare the necessary immigration documents. The application should be arranged prior to the candidate arriving in Canada.

Please note that while we can support a visiting professorship application, Our department cannot advise on immigration policy or procedure.

To find out more about a visiting professorship, please contact the DFCM Academic Appointments Administrator at  dfcm.facultyappt@utoronto.ca.

Junior Promotion Information